I have tried many note-taking apps. From Evernote to Google Keep to OneNote to Standard notes yo plain old notepad to Zotero to Word and really honestly many more.
If you say this list is all over the place, then that is because requirements vary depending on purpose, not the other way around.
After almost a decade of experimenting, I have come to realise that the best note-taking tool by far is org-mode.
It is free, it is extensible, it is not going anywhere in next decade+, it let's me encrypt on my own terms, it let's me store and share on my own terms, it is as lightweight or as heavyweight as I want, it can be as pretty or as ugly as I want, I can edit it anywhere, search and organization is ridiculously advanced compared to anything else out there (or everything else is ridiculously behind).
Its biggest strength and arguably biggest weakness is its tied to Emacs. It is a horrible learning curve for beginners, which is why it took me a decade to get to org-mode in the first place, but once you have climbed that hill, you are basically on top of the world.
Everybody serious about note-taking should give org-mode a try.
I read the Wikipedia entry for it but it didn't really shed a lot of light on these types of questions:
1. Can I embed images and more specifically can I embed animated GIF files?
2. Can I embed MP3s and play them within the note?
3. Does it support rich text editor functionality including the ability to insert tables easily from programs like Microsoft excel?
4. Can I use multiple fonts in the same individual note including monospaced ones and broad support for Unicode?
5. Can I easily sync and edit the data on my iPad, then on my android phone without having to worry about where the data is stored?
6. Will it automatically OCR embedded images and allow me to do text searches across my entire set of notes based on that text?
If the answer to most of these questions is no, then it doesn't sound like org-note is the best note taking editor as you claim, it just sounds like it's the best editor for your specific set of criteria which does not apply to all notetakers. And that's the problem with trying to narrow down the best note editing tool, it's such a broad area that every notetaker will have their own idiosyncratic needs and priorities.
As for me, I have also experimented with a great deal of note editing utilities and the only one that has reasonably met most of my requirements is Evernote.
EDIT: of course if the answer is yes, then I may just have a new favorite note editor.
1. Embedding of images is pretty much file linking. It can display and let you intract with images inline, but that may not be up to your requirement.
2. Same as above, except playback will require a plugin.
3. Absolutely! Tables are fully supported, with automatic formatting and formulae and lots more. This is one of the strong areas of org-mode.
4. You can get bold, italic, monospaced varieties inline, with minimal markdown-like syntax. If you are asking for rich text mixing two different fonts, then no.
5. Yes! Since everything is stored in text files, you can syc them via any means you deem fit. I personally have multiple Syncthing nodes (desktop, laptop and phones) and it works flawlessly.
>it's the best editor for your specific set of criteria
You are right. Perhaps better description would be org-mode is the worst note-taking tool, except all others.
Why I would deem it best is because after decade of experimenting, I've cone to realise that plaintext is the king. Rich editors with inline images, media and fancy fonts are nice and necessary when you're preparing presentations or impressing someone, but when time comes to actual utility when talking about years upon years of notes and other documents, everything else falls short very quickly.
Images and videos cannot be grepped, searching through formatted documents like Word where search program has rk ignore all the formatting is inherently slow and ultimately inaccurate. Compressing and encrypting and sharing plaintext is a breeze. Plaintext can be read thoroughly or skimmed through as needed. While writing plaintext, I don't have to worry about messing up formatting of whole document by entering right character at wrong place and then fiddling about it for hours.
Rich text is nice for when your notes are small. They are nice to feel. But when you are rummaging about a mountain (which everyone eventually builds up if they document anything seriously), nothing matches sheer speed and utility of plaintext.
Which leaves either dumb text or markdown. Markdown is nice, but org-mode is markdown in steroids. Even the simple act of being able to collapse sections with single key is a huge huge QoL improvement. Then there or org-babel for inline programming like Jupyter, org-roam for back links, org-ref for bibliography, pdf-tools with org roam for inline PDF annotation, and you can still grep everything mentioned here.
Ultimately the purpose of notes (for me, goes without saying) is to preserve and eventually refer to, information. And plaintext, in my personal anecdotal opinion and experience, beats every other medium for storing, transferring, modifying and analyzing information.
How do you organize suites of notes in org-mode? Do you keep very big documents or one file per project or current task, or how is it divided? And is it possible to have links and hierarchies?
I'm still shopping for a good vim-based note taking solution.
Having used it extensively, you can setup org-mode however you want: a file per month, a file per thought, a file per project and everything in between.
It is also the only note taking system I have seen that will let you link to an email. If you want to add a todo entry deep in some meeting notes reminding you to checkup on that email in 3 weeks, you can. And those todos will then show up in your agenda view.
Unfortunately this doesn't work if you don't already use Emacs as your email client, which I guess you don't if you aren't also using org-mode.
Like the sibling comment said, org-deft is pretty fantastic. I have a single folder with many many org files. I have tags in them for general attributes and link/backlink via org-roam so I can instantly get a bird's eye view of which notes relate to which.
While actually editing, org-roam has simple double-bracket syntax that auto-completes existing filenames. If filename doesn't exist, it is created when the link is accessed first time automatically.
Hierarchy gets established automatically as I track back links, or via org-roam graph view. But really, once I started linking notes extensively (because its so easy with org-roam), I realised that my structure ended up mostly as a graph rather than tree. However, org-mode itself has excellent tree style syntax within individual file, which comes in handy.
Searching/analyzing can be done either from withing Emacs via elisp or externally via ripgrep/fd (I'm still noon at elisp)/
What’s the experience of searching and editing your org-mode notes on your (presumably Android, since Syncthing doesn’t exist on iOS) phone like? I’ve been interested in org-mode for a while, but most advocates seem to spend all their time in front of a keyboard.
After using org-mode since beginning of pandemic, I've realised that I do little to no editing on my phone.
But for that little editing, Orgzly all from f-droid is pretty great. As a side bonus, it handles TODOs from my org-agenda to generate Android notifications! Very handy and very private.
I'm not sure of Syncthing story on iOS as I don't have an apple device, but you can always store your notes on dropbox/icloud/whathaveyou. Unfortunately I lack any experience to be helpful with Apple devices otherwise.
I understand what you're saying wrt to rtf versus text but I completely disagree and I say this as somebody who used to have all of my notes in thousands of plain text files.
I've never felt like rich text editor's have gotten in my way, I can start immediately typing into a note in Evernote without ever feeling like the rich text somehow hinders my ability to be able to quickly transfer my thoughts.
For you, as you've said, you don't see the utility of rich text outside of presentations. But when I'm drawing up and working on new projects I like to have embedded imagery for my flow charts, when I'm working on music I like to include snippets of melodies, and I like to be able to easily take screenshots of things I'm working on and transfer them and embed them easily.
I like the ability to be able to copy code blocks from programs like visual studio and web storm knowing that I can preserve the color scheme and monospaced font. It makes readability great.
When I want to make a note about remembering how to perform some complicated task in Photoshop (for example) I might make a quick animation as a gif file and I want to see it animated and embedded in the note.
Evernote also lets me link notes to each other and can even do some interesting auto related suggestions for notes that are similar in context as well as allowing me to tag notes in addition to putting them in a traditional folder like hierarchy.
I am not a casual user at this point as I have about 5000 notes with folders and tags associated with them. I've been building this note store for the last 10 years in Evernote after switching from One Note. And at least for me the search capabilities are for all intents and purposes instantaneous. Evernote in particular does have a few minor issues with the inability to be able to do regex searches or partial word versus whole word searches but they're minor and don't really impact my daily experience.
Another key priority for me is set up and ease-of-use, it took me less than five minutes to understand how Evernote worked and to have it syncing and searchable across my Macbook, my PC, my android and my iPad.
I do think you make strong points but fundamentally we have very different workflows and that's what makes our requirements so vastly different.
You said that you used Evernote in the past, I'm honestly curious why you abandoned it. If it has limitations with regard to notetaking I certainly haven't encountered them - of course as a safety measure I also make weekly back ups of my Evernote store as a series of exported HTML files. To me this is the biggest shortcoming, ultimately I don't control the central repository, if I ever found an Evernote competitor with comparable features that could connect to an s3, FTP or even dropbox i would switch in a heartbeat.
> I like the ability to be able to copy code blocks from programs like visual studio and web storm knowing that I can preserve the color scheme and monospaced font. It makes readability great.
org-babel allows this, with added ability to (optionally) execute and see and interact with output inline.
> Evernote also lets me link notes to each other and can even do some interesting auto related suggestions for notes that are similar in context as well as allowing me to tag notes in addition to putting them in a traditional folder like hierarchy.
Fully supported via org-roam, with added bonus of backlinks.
> When I want to make a note about remembering how to perform some complicated task in Photoshop (for example) I might make a quick animation as a gif file and I want to see it animated and embedded in the note.
This is a pretty nifty workflow, and I admit a useful one. I am not sure if gifs can be viewed inline withing Emacs, but so far I haven't seen nor tried, so this is a definite shortcoming.
> Another key priority for me is set up and ease-of-use,
Emacs is absolute horrific experience here. It is a terrible match for anyone looking to setup and start in under 5 minutes, especially because it is wildly different from anything you might have come across.
> You said that you used Evernote in the past, I'm honestly curious why you abandoned it
Evernote, way when I used it was still pretty cool. It allowed saving whole webpages directly, and linking them inside notes. But for a broke student from not-so-rich country, its free tier of 60MB ran out very very quickly. Paid tiers were prohibively expensive as $1 meant a day's sustenance or more. I also had a crappy laptop and Evernote wasn't the fastest thing around. It also forced me to think in terms of Notebooks and hierarchy. The notes and notebooks are also not so easily greppable. The UI of Evernote, its biggest strength during on boarding, became crippling for me. As for why kicked it for me in the end is, as you mentioned, single commerical entity ultimately controlling my collected knowledge and its structure. I am personally not comfortable putting thousands of hours of work so someone else can control it. I also write my journal in org-mode, with detailed analysis of social interactions (I'm not good at people, if its not clear by now :)) and I don't want anybody but me taking a peek.
Fortunately, Evernote works for you! And thanks to detailed requirements, someone might refer this conversation in future and make an informed decision based on it, as I once did :)
> 1. Can I embed images and more specifically can I embed animated GIF files?
This would use a lot of resources and quickly burden Standards Notes' servers. If it means we can't add images and Standard Notes is free because of that, that's a price I'm willing to pay.
"Encrypt, store, share [files] on your own terms" is elegantly handled by (Rob Pike's) Upspin.
Practically: upspinfs fusermounts a cloud storage bucket. (TCO: $0.01/GB/mo.) Transparent public-key crypto. Sharing is built into the protocol. Sane defaults.
"What's emacs?" that's what a your every day Joe is going to ask you. The very reason note apps/platforms exist is to simplify the on boarding process. Of course that's a two edged sword. You give normal users an easy way out but now pro users get frustrated because they can't use their favorite tool.
Yes, Emacs for average Joe is a non starter. Which is why I mentioned anyone serious about note taking. Most average joes are not really serious about maintaining, organizing and retrieving information. Anybody who is, OTOH, eventually builds up a monstrosity. Its like putting floors on a tent and one day waking up to Empire State. Now the very foundation that allowed quick start starts limiting your construction and daily use. Emacs is exact opposite of that. It is only useful if you are already aware of complex requirements of your note taking flow, and allows to mould itself to suit them.
One more factor hindering Emacs adaptability is its very unique nature. There nothing else like it out there, nobody encounters it before they explicitly start off on it with clear intent.
like u said notes are really personal. I personally prefer paper the most, but if its about electronic notes, I settled with a folder that gets synced with syncthing to all devices and also got git for easy offsite backups with push. (yeah, syncthing does that too, but I like to have a history in my backups, to allow for single file and state restores)
In this folder I categorise with subfolders and use simple markdown files to write down stuff and todo.txt for when I need tasklists. A dedicated file in root is used for collecting random stuff before there get sorted and another to collect all links that I wanna bookmark.
This works very well on different types of devices at the same time. On android Markor is a good editor for it, on desktop/macs I recommend typora for the nice interface and obsidian.md for the nice navigation between files, if you don't have already have setup a favourite editor. Also works well with vim/emacs/vscode or anything else that handles plain text files.
I use Syncthing too! I will have to look into got backups sometime soon, so thanks for reminder.
I once waivered between markdown and org-mode. But the ecosystem of Emacs packages that build on top of org-mode is mindblowing. Tables with formulae, inline programming (in your language of choice), back links, PDF annotations, bibliography, automatic conversion to HTML/PDF/LaTeX, still unmatched repetitive tasks in TODOs, even simple text collapsing, and so much more. And none of this weighs down your particular setup because you just ignore what you don't use and it never loads!
I personally realised that I'm never going todo any serious editing on my phones so Orgro/Orgzly work very well on Android. And since everything is plaintext, any org file can be opened in any editor and edited normally. I have a simple editor app from f-droid which works very well.
Can you pull it up on your phone when you're out and need to jot something down? (Honestly wondering, I've always toyed with org mode, but half my notes are taken on the run.)
If you say this list is all over the place, then that is because requirements vary depending on purpose, not the other way around.
After almost a decade of experimenting, I have come to realise that the best note-taking tool by far is org-mode.
It is free, it is extensible, it is not going anywhere in next decade+, it let's me encrypt on my own terms, it let's me store and share on my own terms, it is as lightweight or as heavyweight as I want, it can be as pretty or as ugly as I want, I can edit it anywhere, search and organization is ridiculously advanced compared to anything else out there (or everything else is ridiculously behind).
Its biggest strength and arguably biggest weakness is its tied to Emacs. It is a horrible learning curve for beginners, which is why it took me a decade to get to org-mode in the first place, but once you have climbed that hill, you are basically on top of the world.
Everybody serious about note-taking should give org-mode a try.